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Privacy Policy (Philippines)

Purpose
This policy outlines the guidelines for collecting personal data via email to ensure compliance with the Data Privacy Act of 2012 and to protect the privacy of individuals.

Scope
This policy applies to all employees and representatives of SEN-RC who collect, process, or manage personal data through email communications.

Policy Statement
SEN-RC is committed to protecting the privacy and confidentiality of personal data collected via email. We will collect, process, and store personal data in a manner that is lawful, fair, and transparent.

Guidelines

  1. Consent

    • Obtain explicit consent from individuals before collecting their personal data via email. This can be done by including a consent statement in the email communication.
  2. Purpose Limitation

    • Clearly state the purpose for collecting personal data in the email. Data will only be collected for legitimate purposes related to our services.
  3. Data Minimization

    • Collect only the personal data that is necessary for the stated purpose. Avoid requesting excessive or irrelevant information.
  4. Transparency

    • Inform individuals about how their data will be used, stored, and processed. Include a link to our full Privacy Policy in email communications.
  5. Security Measures

    • Implement appropriate security measures to protect personal data collected via email. This includes using secure email services and encryption when necessary.
  6. Data Subject Rights

    • Inform individuals of their rights under the Data Privacy Act, including the right to access, correct, and request the deletion of their personal data.
  7. Data Retention

    • Retain personal data only for as long as necessary to fulfill the purpose for which it was collected. After this period, data will be securely deleted.
  8. Data Breach Notification

    • In the event of a data breach involving personal data collected via email, notify the affected individuals and the National Privacy Commission as required by law.
  9. Training and Awareness

    • Provide training to employees on data protection and privacy practices related to collecting data via email.

Review and Updates
This policy will be reviewed annually and updated as necessary to ensure compliance with applicable laws and regulations.

Contact Information
For questions or concerns regarding this policy, please call +63 995 0131722